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Bonner County Job Description

Title:Judicial Assistant

Department:Courts

SupervisorDirector

Supervision Exercised: NONE

Job Description Revision: 6/25/2021

General Summary:

Sworn Deputy Clerk of Court under the direct supervision of the Court Director provides full support to the assigned judge in all aspects of processing criminal and civil cases. Carries out duties in an independent environment and is therefore required to continuously perform responsibly within all guidelines of law and approved policy. Performs a variety of routine and complex clerical tasks related to clerking in court, managing the judges office, calendar, files, documents, and customer service conducted in person, by phone, email, fax or mail.

Essential Functions:

Creates, composes and edits technical (law) and/or administrative orders, correspondence and documentation. Plans, coordinates, prioritizes and schedules daily, weekly and monthly calendar for the judge. Fields all phone and walk-in traffic to the judges office, including but not limited to scheduling hearings, answering questions for the public, attorneys, law enforcement, community businesses, other government entities, and other departments in and out of Bonner County.

Routinely clerks in court, preparing all files for the daily session, operating the digital recording system during the court session and making an outline of the court proceedings for the official record. Produces documents, administers oaths, marks and maintains evidence, assists in maintaining court decorum, and actively participates in the flow of in-court case matters, does all follow up, updates file accordingly, and distributes paperwork to all parties as required. Involved in all aspects of the documentation needed for support of these matters. Clerks the highly confidential Grand Jury court proceedings.

Deals with Misdemeanor, Felony, Child Protective cases and Child Custody cases requiring a higher degree of responsibility and a higher degree of possible liability associated with the processes required for those types of cases, as well as all other types of cases heard by the court. Must multi-task, and must retain numerous details of task processes that regularly change due to modifications in the law and/or policy. Continually guards against giving legal advice while assisting with providing information on court cases and processes.

Performs a variety of complex administrative and/or technical duties involving interwoven data entry tasks, entering critical data into the statewide database system, and attaching paperwork to files in preparation and response to court hearings, interim and final court orders, and all manner of paperwork generated to process the caseload for the assigned resident judge and out of county judges.

File stamps documents to show an official date that determines whether matters meet statutory time limits therefore permitting them to be heard, when they are to be heard, if an appeal will be considered, etc. Schedules court hearings. Does required data entry for official record, including entering Event details as part of the cases permanent record. Distributes paperwork to counsel and parties. Performs a variety of clerical court related duties.

Performs a wide variety of complex and diverse duties in and out of court requiring independent judgment and a full scope of legal terminology and court procedures. Processes time sensitive legal matters. Properly routes files to other judges or staff as needed according to the type of file and the type of process needed at that particular time of case progression for that particular file.

Assists customers in person, by phone, email, fax and mail. Liaison with public, att rneys, law enforcement, and other departments both within and outside Bonner County in all court operational matters. Judges have some out of county caseload so the judicial assistant coordinates with other courts on some limited tasks. This position directly represents the court so must perform all duties in an honest and ethical manner.

Provides new and on-going training to in court clerks who may replace the judicial assistant when out of court to process workload, on vacation, or sick. Answers questions and clarifies procedure for other support staff.

Communicates with bailiffs, prison staff and jail staff over prisoner transport, security concerns, etc. Coordinates workload with judges law clerk, court reporter, and extern, if any.

Provide a respectful environment for the timely administration of justice. Maintain confidentiality when handling sens