Employee and Labor Relations Specialist

Human Resources Services, Redwood City, California, United States

Human Resources

Post Date May 17, 2024

Requisition # 103227

Stanford University is one of the world’s premier academic and research institutions, devoting tremendous intellectual and physical resources toward the betterment of humanity. As a major Silicon Valley employer, Stanford seeks people committed to excellence and to improving our world. In turn, the university is committed to supporting its employees as they develop their careers and enrich their lives.

Stanford University Human Resources (UHR) is seeking an Employee & Labor Relations Specialist who will contribute to all areas of employee and labor relations university-wide. This position includes interpreting and drafting policy/contract language, adjudicating background check matters, providing guidance on corrective actions, separations, and grievances, and conducting investigations and drafting reports. The ideal candidate will possess the ability to make sound decisions while maintaining the highest level of discretion and confidentiality, will be self-motivated in a fast-paced environment, and have the ability to work independently and with a team. This position is at our Stanford Redwood City campus.

JOB PURPOSE:

Provides advice, counsel and training to Human Resources managers, managers, employees and other members of the Stanford community in employee and labor relations matters.

CORE DUTIES*:

• Handle all facets of employee relations for the university, including background checks, investigations, and resolutions to employment disputes. Provides guidance regarding investigations or other employment or labor matters. Conducts investigations, hearings, and conflict resolution meetings as needed.

• Provide direct services to client groups as assigned. Act as a resource to managers, supervisors, and employees to interpret policies, procedures, and the collective bargaining agreement.Provide guidance regarding layoffs, terminations, and/or corrective action. Must facilitate sound and consistent employee and labor relations decisions.

• Research trends and practices in labor/employee relations and develop programs that will enhance employee and labor relations at the university; assists in the development of policies, processes, and communications applicable university wide.

• Manage collective bargaining agreements for a school/unit or university wide basis, including facilitating contract negotiations, responding to grievances and information requests on behalf of the university, and assisting with arbitrations.

• Provides advice and counsel regarding leave administration, e.g., FMLA, CFRA, and compliance with the Americans with Disability Act and the requirements under this law, e.g., the interactive process.

• Supports local efforts at the direction of legal counsel related to employment litigation and government agency charges.

• Manages communication of potential employment litigation and/or risks to legal counsel and obtains legal counsel on employment matters as needed.

• Act as an objective and confidential intermediary for employees and supervisors. Participate in conflict resolution, problem solving, and negotiation with/between supervisors and employees.

• Design and deliver training for employees, supervisors, managers, and local human resource offices pertaining to employee relations and related compliance (e.g., training concerning policies, procedures, collective bargaining agreements, and/or applicable state and federal legal requirements).

• Assist with administrative responsibilities such as meeting logistics, union support work, website updates, document preparation, and recordkeeping.

*Note: The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned

MINIMUM REQUIREMENTS:

Education & Experience:

Bachelor's degree in human resources management, labor law, organizational behavior or other related field and five years of relevant experience, or a combination of education and relevant experience.

Knowledge, Skills and Abilities:

• Extensive knowledge regarding employee and labor relations, the National Labor Relations Act, the National Labor Relations Board, and state and federal employment laws.

• Working knowledge of Employment Retirement Income Security Act requirements.

• Demonstrated experience with mediation and other dispute resolution systems and techniques. Experience managing a dispute resolution program or grievance program.

• Demonstrated ability to develop and maintain collaborative working relationships in a consulting environment.

• Excellent coaching skills regarding employee and labor relations.

• Ability to work independently with minimal supervision in a team-based environment.

• Demonstrated experience managing collective bargaining agreements. Experience with interest-based negotiations and problem solving is strongly preferred.

• Strong interpersonal, verbal, and written communications skills. Must have excellent presentation skills. Project management skills in a multiple location/unit environment.

• Ability to handle confidential and sensitive matters.

• Strong computer skills, including Microsoft Office suite (Outlook, Word, Excel, and PowerPoint) and FileMaker.

Certifications and Licenses:

None

PHYSICAL REQUIREMENTS*:

• Frequently stand/walk, sit, perform desk-based computer tasks, use a telephone, and grasp lightly/fine manipulation.

• Occasionally twist/bend/stoop/squat, reach/work above shoulders, grasp forcefully, lift/carry/push/pull objects that weigh up to 10 pounds, writing by hand, sort/file paperwork.

• Rarely kneel/crawl.

• • Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

**WORKING CONDITIONS:**

• Travel on campus to schools/units, occasional out of town travel.

**WORK STANDARDS:**

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,http://adminguide.stanford.edu.

The expected pay range for this position is $120,000- $137,000 per annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website(https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. **Why Stanford is for You** Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

• Freedom to grow. We offer career development programs, tuition reimbursement, or course auditing. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.

• A caring culture. We provide superb retirement plans, generous time-off, and family care resources.

• A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.

• Discovery and fun. Stroll through historic sculptures, trails, and museums.

• Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources atstanfordelr@stanford.edu. For all other inquiries, please submit a contact form. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Additional Information

• Schedule: Full-time

• Job Code: 4681

• Employee Status: Regular

• Grade: J

• Requisition ID: 103227

• Work Arrangement : Hybrid Eligible