Facilities Asset Planner

School of Medicine, Stanford, California, United States

Facilities

Post Date May 17, 2024

Requisition # 103296

The mission of the Office of Facilities Planning and Management (OFPM) in the School of Medicine is to plan for and manage the facilities needs of the School of Medicine community in the areas of facilities operations, capital planning and budgeting, projects from programming through occupancy, space inventory, and facility assets.

Stanford University is seeking a Facilities Asset Planner to perform specialized, diverse work activities in smaller occupancy buildings for departments or units. This individual will manage the asset data for the Facilities Operations Department, including the research and implementation of a new CMMS system. In addition, this individual will coordinate solutions, working independently, solely supporting the operations, maintenance, repair, upkeep, inventory tracking, and refurbishing activities related to the physical environment and building systems of the university. This is an individual contributor role. This is a 100% onsite position.

Duties include*:

• Serve as property operations / maintenance point of contact for facilities' issues in assigned building(s), unit(s), lab(s); initiate work requests, monitor completion; manage maintenance and renovations budget; coordinate and monitor routine maintenance services completion (trash, utilities, custodial, pest control, long term preservation, inspections, grounds, landscapes, alarms, systems & equipment), suggest metrics, monitor and report related trends.

• Perform condition assessments on appearance, equipment, or troubleshooting ( formulated by another group, FSM), analyze results and decide status; identify and establish preventive maintenance plan; coordinate & integrate utility usage/optimization(monitor usage, gather info, provide recommendations, follow-up, shutdown requirements), analyze date and provide recommendations; coordinate, direct, inspect and approve contract work, third party vendors; identify, recommend & implement building operations & process modifications to the facility for increased productivity and/or cost reduction, manage related budget; coordinate maintenance logistics (to avoid faculty conflicts, events).

• Handle property administration by troubleshooting, completing tagging, data entry & inventory; completing purchase orders, receiving; completing record keeping; establishing tracking system, gathering information and, information gathering and support for space allocation decision makers.

• Implement facility security programs by developing procedures/practices, distributing keys, providing building access, monitoring access records, assessing security infrastructure needs (security cameras, interlocks, alarms); and assessing and changing access schedules.

• Complete project coordination by: performing the assigned tasks within department projects; acting as a project coordinator/liaison; and overseeing and executing projects (limited to small, local projects), including their organization, scheduling, budgeting, and implementation.

• Serve as safety management coordinator by: correcting identified safety issues, performing root cause analysis, identifying and tracking corrective actions; tracking chemical inventory, disposal, hazardous waste; developing, coordinating, evaluating and ensuring compliance with disposal procedures in laboratory settings; developing and conducting safety training and/or new employee facility orientation; and maintaining and participating in emergency preparedness, recovery and business continuity coordination.

• Coordinate communications services (network administration, desktop support, primary troubleshooting, and telephony liaison); provide updates, alerts, notifications to building occupants, including websites, phones; and oversee mailing services, shipping and delivery.

• Coordinate space management and planning activities including: analyzing moves for minimal disruption; move coordination; space inventory; space allocation tracking; specifying set-ups; maximizing space utilization; providing input into facilities renewal model; and capital plan implementation (as assigned).

• May supervise assigned lower level staff engaged in supporting the physical environment and building systems.

* - Other duties may also be assigned.

DESIRED QUALIFICATIONS:

• Strong knowledge of computerized maintenance management system (CMMS).

• Ability to coordinate and manage multiple projects with competing priorities, meet deadlines and project plans with short- and long-term end dates.

• Ability to work in a fast-paced and dynamic environment.

• Experience with performance metrics and KPI’s.

• Facilities management certification and or knowledge of commercial building operations and maintenance (Not Required).

• Working knowledge of Engineering and/or HVAC requirements (Preferred, Not Required).

• .Ability to respond to changing priorities; respond to emergency calls at night and on weekends.

EDUCATION & EXPERIENCE (REQUIRED):

• Bachelor's degree and five years related, demonstrated facilities management experience, or a combination of education and experience.

• Bachelors’ degree or equivalent experience in related field of asset management.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

• Must possess a high level of organization, reliability, and attention to detail.

• Strong analytical and problem-solving skills.

• Demonstrate strong understanding of asset management and tracking.

• Promote Culture of Inclusion: Demonstrates commitment to personal responsibility and value for diversity and inclusion.

• Exceptional Communication and Interpersonal skills: Demonstrate professional decorum and mature judgment required to collaborate effectively with a broad range of people, including Stanford faculty, staff, students and vendors, both individually and with cross-functional teams.

• Ability to cross train staff on computer systems (hardware, software).

• Ensure compliance with relevant regulations and standards.

• Outstanding track record of Attendance.

• Analytical skills to analyze and track complex space, equipment and financial data.

• Interpersonal skills, mature judgment required to interact effectively with a broad range of people, including faculty and vendors, both individually and in groups.

• Ability to coordinate and manage multiple projects with competing priorities, meet deadlines and project plans with short- and long-term end dates.

• Working knowledge of applications such as Excel, Word, PowerPoint, Project.

• Experience working with internal and external vendors and services contracting.

• Background knowledge of safe handling and disposal of chemicals and hazardous waste; emergency preparedness plans and their implementation; and property administration specific to PO tracking, receiving, and inventory control.

CERTIFICATIONS & LICENSES:

• Valid California Non-commercial Driver's License.

• Facilities management certification (Not Required).

• Asset management certification (Not Required).

PHYSICAL REQUIREMENTS*:

• Frequently stand/walk, seated, performs desk-based computer tasks.

• Occasionally climb (ladders, scaffolds, or other), twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, use a telephone, writing by hand, lift/carry/push/pull objects that weigh up to 20 pounds

• Rarely; kneel/crawl, grasp forcefully, sort/file paperwork or parts, lift/carry/push/pull objects that weigh >40 pounds.

• Ability to obtain and maintain a California Non-commercial Class license and drive day or night.

*- Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS:

• Requires 24-hour response availability seven days per week for emergency situations.

• May be exposed to noise > 80dB TWA.

• May work at heights 4 - 10 ft.

WORK STANDARDS:

• Must comply with the California Vehicle Code and Stanford University requirements when operating university-owned vehicles.

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,http://adminguide.stanford.edu.

The expected pay range for this position is $66,560 to $98,000 per annum.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting acontact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Additional Information

• Schedule: Full-time

• Job Code: 4372

• Employee Status: Regular

• Grade: G

• Requisition ID: 103296

• Work Arrangement : On Site